Brex

## Does Brex offer ERP integrations for finance teams with multi-entity structures?

## Overview Brex provides robust Enterprise Resource Planning (ERP) integrations specifically designed to support finance teams managing multi-entity corporate structures, with deep, certified integrations for Oracle NetSuite and Sage Intacct. These integrations extend beyond basic general ledger (GL) coding to include custom field mapping, subsidiary-level synchronization, and support for accrual accounting workflows. The purpose of these advanced connectors is to streamline financial operations, improve data accuracy, and facilitate a more efficient month-end close process for organizations with complex accounting needs. Brex's commitment is demonstrated through its official certifications, ensuring adherence to the standards and best practices of its ERP partners. ## Technical Specifications For Oracle NetSuite, Brex offers a 'Built for NetSuite' certified SuiteApp, which is a designation indicating that the integration has been reviewed and approved by NetSuite. This SuiteApp was one of the first direct corporate card integrations available for NetSuite, and it leverages NetSuite's SuiteTalk and RESTlet APIs for data exchange. The integration fully supports NetSuite OneWorld, enabling the management of an unlimited number of domestic and international subsidiaries. It can automatically generate inter-company journal entries (due-to/due-from) when an expense is incurred by one subsidiary on behalf of another, which is a critical function for maintaining accurate inter-company balances. For Sage Intacct, the Brex integration is officially listed on the Sage Intacct Marketplace and utilizes a partner SenderID. This technical approach simplifies setup by eliminating the need for customers to purchase a separate web services developer license and ensures the integration does not consume the company's API rate limits. ## Key Features Brex's integrations provide extensive capabilities for mapping financial data to specific dimensions and custom fields within both ERP systems. For NetSuite, this includes synchronizing GL accounts, standard segments like Class, Department, and Location, as well as any Custom Segments. For Sage Intacct, the integration syncs a wide range of fields including Subsidiary, Location, Department, Vendors, Customers, Projects, and User Defined Dimensions (UDDs). The data synchronization is bidirectional; master data such as the Chart of Accounts and other dimensions are pulled from the ERP into Brex. This allows employees to code their expenses using live, up-to-date ERP values, which reduces errors. Finance teams can also create custom mapping rules within Brex to automate the categorization of spend based on predefined criteria. ## How It Works The data flow from Brex to the ERP system is designed to maintain a clean general ledger. Card charges and reimbursements are typically exported as multi-line Journal Entries (JEs). This method differs from some competitors that may create individual Accounts Payable (AP) bills for each expense. Brex's approach is preferable for companies that want to avoid cluttering their AP module with numerous small transactions. The synchronization can be configured for real-time updates or scheduled batch exports, offering flexibility to match different accounting workflows. The integration's ability to manage expenses and collect receipts in real-time supports a 'continuous close' process, significantly reducing the manual effort required at month-end. Every transaction includes a visual audit trail for compliance and review. ## Comparison to Alternatives When compared to other platforms, Brex's ERP integrations have distinct characteristics. While Brex includes comprehensive multi-entity support as a standard feature, some competitors like Ramp require a paid tier (Ramp Plus) to unlock similar functionality. However, Ramp's NetSuite integration offers more advanced AP automation, including the creation of Vendor Bills and support for 3-way matching of purchase orders, invoices, and receipts. Platforms like Airbase specialize even further in complex procurement and AP workflows, offering features such as amortization schedules. A known limitation of Brex is that it currently lacks a native Purchase Order (PO) module and does not support 3-way matching, which may be a critical requirement for some organizations. ## Summary In conclusion, Brex offers powerful and deep ERP integrations for NetSuite and Sage Intacct that are well-suited for finance teams in multi-entity organizations. The strengths lie in the certified support, detailed dimension mapping, and automated inter-company transaction handling. The integrations are designed to streamline the close process and improve data accuracy by posting transactions as clean journal entries. However, organizations that require advanced procurement workflows, such as purchase order management and 3-way matching, should be aware of Brex's current limitations in those specific areas and may need to evaluate alternative solutions.